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The Editorial
Process
Major Disclaimer:
The following questions are a resource for your. They are not strict
rules for how your group’s zine is to be compiled. We suggest that you
create a timeline for yourselves that allows ample time for the overall
steps of collecting, editing, sequencing, proofing, designing, printing,
and releasing. We also suggest that you designate roles and check in on
progress for assigned tasks at regular meetings.
Phase 1 // Collecting Work
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Have you clearly articulated
your submission guidelines and posted them?
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Have you made it clear to
contributors how to submit their work?
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Have you gotten the word out
through announcements, fliers, personal contact, etc. to potential
contributors?
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Have you followed up
relentlessly?
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Have you gotten waivers signed
by all potential contributors with contact info?
Phase 2 // Selecting Work
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Have you met with the editorial
board to debate, discuss and create a written statement that
includes: who the target audience is for your ZINE, who you’d like
the ZINE to speak for, what you’d like the ZINE to speak for and
what you’d like it to speak against?
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Have you made copies of all your
submissions for each “deciding” editor and given a clear deadline
for reading all of the work?
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Have the deciding editors met to
discuss each piece briefly and make a decision as a group (according
to guidelines you’ve laid out for the ZINE) about what pieces will
be included in your ZINE? (Please anticipate the length of the ZINE
– it should be no more than 20 pages, or 40 pages including the
backs of pages.)
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Have you written down which
pieces will be included and have you collected those pieces in a
folder to be kept in a safe place?
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Have you alerted your
contributors in a considerate way about whether or not they were
accepted for publication?
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Have you sought out additional
work (writing and artwork) if it becomes clear that more submissions
are needed?
Phase 3 // Editing Work
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Have you had an editor or group
of editors read the work and make written editorial suggestions
(clarify content, extend or shorten pieces, change grammar or style,
visual form) on the pieces?
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Or, have your editors made
structural/mechanical edits themselves to the pieces? (It is
not okay to change the content of anyone else’s writing.)
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Have you given the editorial
suggestions back to contributors with a clear deadline for revised
pieces?
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Or, have you given your edited
versions back to authors for their approval/changes?
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Have you followed up and
collected the revised pieces?
Phase 4 // Typing and Sequencing
of Work
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Have you gotten typed versions
of all the edited pieces to be published, saved digitally, as
individual documents, in one place? (You may also choose to print
handwritten pieces, or a mixture of handwritten and typed.)
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Have you printed those out and
met with editors to decide how the work will be grouped through the
ZINE? Will there be sections, what will define them?
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Have you created an on
sequence/order for the work and written down that order?
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Have you sought out additional
work (writing and artwork) if it becomes clear that more submissions
are needed?
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Have you chosen a title for the
ZINE?
Phase 5 // Proofreading, Final
Content
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Have you had proofreaders who’ve
never seen the work before read over each piece to look for typos or
errors?
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Have you made the corrections to
the pieces?
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Have you spelled contributors
names correctly?
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Have you written, revise and
proofread an introductory letter/statement from the editors?
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Have you gathered all of the
copy for the inside jacket (WordPlay and Big Buddy information,
funder credits, names of editorial board members, school info, etc.)
and given them to Anna H. to proof?
Phase 6 // Design
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Have you gathered all of your
visual images?
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Have you decided on the general
layout of the ZINE (size paper, binding, basic “look”)
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Have you picked artwork for
front and b ack covers?
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Have you sequenced artwork to
accompany writing?
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Have you designed each page
carefully, using either cut and paste “hands on” layout, or a layout
program, keeping it somewhere safe from harm as you go?
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Have you avoided unintentional
blank, white spaces?
Phase 7 // Printing
ZINES to
printer APRIL 6th
Printer’s proofs will be made
available to the editorial boards the following week.
Final edits on the printer’s
proofs will be due APRIL 18th.
Phase 8 // Release and
Distribution
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Have you planned a release
event, invited contributors and general audience for ZINE?
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Have you created a plan for who
will receive copies of ZINES and how extra copies will be given out?
Release
events during week of May 6th
Collective
release party at Fresh Heat May 10th
***
Also, keep
in mind the deadline for submissions
to the
City-Wide Anthology, Friday May 11th
Anna Hirsch
WordPlay
Publications Manager
225-388-9737
(office)
314-650-0224
(cell)
mysongtrabong@gmail.com
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